Battle-Tested Playbooks For Scaling A Profitable Newsletter

July, 2025 | Takeaways From Own The Inbox Summit 2025

Agenda:

  • Part One

  • Part Two

  • Part Three

Part 1:

Newsletter have evovled

  • No longer just about driving page views

    • historically publishers view it as simply regurgitating content already published to click through and go back to the website to drive page views

  • Now: standalone product

    • revenue / monetize direct from subscribers subsriptions

    • revenue from ads from the newsletter

  • Key engagement driver

    • email - drive downloads, community, revenue,

    • Revenue diversification - ad, subscriptions, co-registration boost etc

  • rare opportunity to truly own the audience

  • crucial to generating good data

  • increasingly part of the consumer’s media consumption approach

The complete ecosystem

  • growth

  • monetization

  • automation

  • simplicity

  • content

  • analytics

    • Wordpress - Mailchimp - send the email - custom referral program - sales team/revenue team (brand partnerships and monetization)

  • single / coherent workflow or platform to scale

Growth: ensure growth never stops with

  • cross-newsletter promotion opportunities (network effect)

  • referral incentives for your biggest fans

  • polling ability to ensure you truly understand your subscribers

Monetization: Increase revenue through:

  • access to the beehiiv ad network

    • e.g. Nike 3$ per click, can accept and add it to newsletter

  • streamlined ad sales processes

  • more control over subscription models and paid content

    • like only fans

  • brand partnership team is the biggest team in beehiiv

Automation: maximize subscriber value with

  • onboarding journeys that power conversations

  • re-engagement campaigns that decrease drop off

  • customizable conversation flows built for your specific strategies

Analytics: deepen engagement and improve operations with

  • a clear understanding of performance

  • cleaner user data

  • Segmentation to improve improves the subscriber journey

    • zero party/first/partiy data, polls and surveys

    • 3d analytics, deep dive on who your audience is, who’s engaging with what type of content, how to engage and re-engage and content resonate

Part 1: Finding Your Niche by Nocolas Cole

And how to instantly differentiate yourself & make your newsletter successful

the way of thinking: writing books, launching products, launching newsletters, writing a single tweet - about packaging ideas

picking the right niche + understand how to communicate it correctly

Do you currently have a niche making you $10k/mo+?

Tried different vehicles, and the newsletter is very unique (one simple idea)

category first, brand second.

e.g. category: electric car; brand: tesla. The truth is, tesla spends $0 in Tesla, but 100% resources educating the world on why electric car instead of gasoline-powered car

e.g. category: smartphone; brand: Apple iPhone

e.g. category: streaming TV; brand: Netflix

e.g. category: energy drink; brand: redbull

Your niche isn’t about you.

Your niche is about the interests of the customer

Start with the 2 biggest “niche newsletter mistakes”

mistake #1: naming your newsletter after yourself

  • not!!personal branding

  • no: the total addressable market of you is larger than the total addressable market of the topic (laughing)

  • it’s about establishing yourself as the leader within a category/niche

  • so niche comes first

mistake #2: naming your newsletter something clever

  • a lot of ppl do something doesn’t mean that it’s the right way to do it

  • just because you see ppl, find success doing something, =/ every decision they made was the right one

  • clever = noboy has an idea what it means

    • milkroad =/crypto investing

  • it’s about crystal clear clarity over what you’re saying so that every person who comes across it immediately understands - if cusomter/reader is confused they are gone

They aren’t successful “because”

They’re successful “despite”

How much more successful would they be if they had done it the right way? How much more/how much faster would they have grown?

3 niche newsletter naming frameworks

  • niching down

  • naming a newsletter

  • it’s universal and apply to everything

Framework #1: Mega-Category + Niche Modifier

e.g. Modifier: local Chicago; mega-category: news

many ppl just think of mega-category; too large that lacks clarity. modifer ensures you track the right ppl

e.g. Modifer: early-stage startup; mega-category: investing

e.g. Modifer: write with; mega-category:AI

Rule:

A “modifier” is always 1 to 3 words

More than 3 words, and you don’t have clarity

A “modifier” is always a stand-alone object or Action (noun or a verb). It’s not an adjective.

bad: human-centered design

good: mobile design

Frameowork #2: Mega-Category + Niche Modifier + Specific Audience

e.g. Write With AI On LinkedIn

e.g. Money Advice For New Moms

e.g. Start Writing Online (advanced), so 2-3 words dictate everything

Rule: start by separating the pieces, then compress

“Money Advice For New Moms” -> “New Mom Money Advice”

Framework #3: Obvious Main Title + Obvious Subtitle

Rule:

Main Title = Tells the reader what your newsletter is about

Subtitle = Sells the reader on the benefits of reading it

if your main title is too clever, then subtitle can do the work

But both should be clear and intentional

Big Takeaway:

Readers don’t subscribe to (or buy) newsletters because of you

They subscribe (or buy) because of what your newsletter can do for them

(they only subscribe to niche newsletters that are in the niche they care about)

Cover the 3 big questions:

  • How do I find my newsletter niche in the first place?

    • you shouldn’t launch a newsletter until you’ve started writing on social platforms, first

      • newsletter have a longer feedback cycle than writing on X, LInkedIn, Medium

      • social media: fastest feedback loop

        • learn what topics are ppl interested in

        • what topics do I enjoy writing about

        • gather data, learn, take on working the best, and enjoy the most

      • mistake launching newsletter without data

      • practice in public

  • How do I pick a lucrative niche?

    • the most lucrative niche is the one you can stick with for the longest period of time

      • if it’s not something you are genuinely interested in, will give up!!

      • writing before made you money

      • you can make any niche lucrative! even it’s obscure, it will still generate millions of dollars

  • What happens if I want to switch niches?

    • you can, just know…every time you change niches, you start back at level 1

What other questions do you have?

fine to change/

trendy/or experienced niche? - latter, take the knowledge already have to scale and monetize

others: too small; your brain: gold!

multiple topics: no need to show all aspects of you; not possible to do it - each topic has so much depth to it

dedicate yourself to one thing! not possible to 5 things at once

Part 2: Mastering Organic Growth

2 strategies you must focus on to have a successful newsletter

how to decide which growth tactic to use (and how to make it work better)

Growth tactics (that don’t reply on social media) that you can implement

4,351,852 emails sent per second

What’s your favorite newsletter? AND why?

  • maybe something that will offer you instant benefits?

  • james clear

  • startup spells

  • money with Katie

  • write with AI

Great Content - insanely valuable content IV content

can’t wait for the next one, something good in every issue

IV content is the growth multiplier for everything else

“meh, that was okay” - “omg, I have to share this”

So how do we create IV content:

6 Buckets of IV Content

  1. make money

  2. save money

  3. save time

  4. make them feel something (🥹/😮/🤣)

    1. use storytelling

  5. Teach Them Something (make them feel smart)

  6. Speed to Market

    1. news orgs that come out and they’re the first one to drop something in your inbox

(you should combine 2 or more of these!!! now)

Why We buy: buyer psychology (Caitlin makes it fascinating)

  1. her personality into every part of this

  2. why something works

    1. entertaining you

  3. show you why it works exactly with visuals, examples

  4. she is doing 1,2,4,5

Drunk Business Advice:

  1. comical

  2. visual

  3. wild stories

  4. she is doing 1,2,4,5 (feel smarter hh)

Justin Moore (Creator Wizard)

  1. offer sponsorships every week

  2. 1,3,6 (timely opportunities)

Growth “hacks” won’t work nearly as well without IV content

2 Ways to Own the Inbox:

  1. IV Content

  2. Building Relationships

    1. people to grow with

    2. friends to jam on ideas with

    3. feedback, help, strategy

A lot of the most sustainable ways to grow a newsletter rely on other people. They don’t work as well without having great content and relationships packed together.

  • recommendations

  • cross promotions

  • collaborations

  • guest posting

  • guest podcasting

  • co-creating content

  • social media

  • sponsorships

  • referral programs

  • giveaways

  • speaking

  • webinars & summit

Different stages

0-1,000 subscribers

  • the hyper-personal stage

  • most manual outreach

  • feel extremely hard and tiring

  • build your ravin fan now

  • never be as close as you’re right now

  • don’t rush - more time now, take advantage and enjoy the process

strategy:

  • engaging with other people’s content (80%), social media newsletter

    • but all your assets should be well defined and clear, and ppl understand what you’re talking about

    • every piece of this is super crystal clear for people coming to this - well optimized

      • header image

      • clear profile picture

      • profile name

      • clear description

      • clean URL

      • try to keep all info consistent across online socials

      • make ppl remember who you’re and where you live online

      • landing page - same concept, easy to find and use / not perfect in the beginning

        • simple

        • clear

        • newsletter signup on the top not hidden in the footage

    • thoughtful comment on other ppl’s post and will get subscribers

  • DM-ing ideal audience members

  • replying to every email/newsletter

    • impactful early on, should be consistent but will get harder later on

  • reply to other newsletters

    • one growth hack of building relationship

    • sign up for a newsletter in your space

    • they have adjacent audiences/you’d potentially want to partner with in the future

    • follow their newsletter, subscribe and reply to it

    • compelling piece -> don’t do it every time, be thoughtful with replies

    • email signature - bottom of every email, when reply, ppl see, oh same picture, see on Twitter

    • building this whole ecosystem, ppl are starting to remember who we are

    • remember you here and there - have affinity who you are

    • people like replies and reactions

    • “i enjoyed because XYZ” “appreciate”

  • cross promotions

    • relationship builder

    • another creator in the space - hey let’s just share each other’s stuff

    • early - work with small newsletters, goal not to get hundreds of subscribers but build relationships with them

      • entry point to build that deeper relationships

      • some subscribers, a few

      • make sure they have some audience and also the relevant audience, even small

growth + relationships…at the same time

  • do them at the same time/together

  • work smarter & build this at the same time

  • can’t do XYZ because you don’t know anyone - do them at the same time - compound and get easier over time!!

  • Guest Posts & Co-Creating Content

    • a big one

    • power of creating guest posts & co-creating content: case of maja voje

    • “product growth” by Aakash

      • tactical go-to-market 101: how to go from 0 to 1

      • he got 100k subscribers

      • but partner with Maya with 3k subscribers

      • 88 minutes to read:

      • Maya did this over and over again with other newsletters and quickly grow with 19k subscribers

      • she just dm, say want to collab on LinkedIn, Aakash said he saw her content was increbily valuable so said yes!

    • so it just works just put time into it

    • How:

      • you both get a piece of content to share

      • you both get in front of new audiences

      • can keep sending you subscribers for a long time

        • evergreen content that lives on

      • * build relationships

    • Lenny’s

      • write on Firstround/andrew chen

1,000 to 10,000 subscribers

  • posting on social media more

    • pick one channel to start

    • 100% of ppl researched use social to grow. And 86% get to 100k before adding another channel

    • focus is the thing that’s going to take you far with this game

      • want to repurpose your content elsewhere like twitter and threads - just don’t focus on those other two, really try to get good at LinkedIn if that’s your one thing

    • The 80/20 of social growth

      • “tease” the newsletter the day before

        • people fomo

        • great hooks

          • what’s the problem

          • tmr I will share tips

          • subscribe first and keep posted

Part 3: Scaling with Paid Ads

Part 4: Building 7-figure Digital Products